Comment by TXTOS

I’ve struggled with this too—our team spans Europe, Asia, and the US. We settled on two practices that really helped:

    Append-only logs
    Instead of chat threads that scroll away, we keep a single plain-text “journal” per project. Every update gets appended with a timestamp and author tag. No editing, no missed messages—people just read from the top and see everything in context.

    Per-task semantic headers
    We prefix each log entry with a short header like TASK-123: or MEETING-UX: so you can grep for specific topics later. It’s saved us hours hunting through free-form notes.

(For anyone curious, I recently wrapped this into a tiny “TXT OS” proof-of-concept that lives in a single .txt file—happy to share if it’s of interest.)

Hope that helps! I’m onestardao—feel free to ping me with any follow-ups.